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SpinDistribute.com Article Directory

The following article was published in our article directory on August 26, 2016.
Learn more about SpinDistribute Article Distribution System.

Keep Your Day Running Smoothly With A VA

Article Category: Business

Author Name: Megan Dixon at Rescue Me

Does your daily to-do list keep getting larger instead of smaller? Do small day-to-day tasks prevent you from completing more important projects? Are you constantly frustrated, overwhelmed and stressed out trying to manage it all? If so, you should consider hiring a virtual assistant to handle some of these small, but necessary, daily tasks. Not only will you have more time to devote to bigger projects, you'll also have some time during the day for yourself. With all this extra time, you could go to the gym, meet a friend for lunch, daydream, or even take a well-deserved nap for that matter.

Calendar and Email Management

Rather than spend valuable time during the day checking your calendar and email, why not let your virtual assistant do this for you? Give your VA access to your business calendar so they can update personal and business appointments, schedule meetings and mark important dates like your anniversary or your mum's birthday.

When changes to your daily or weekly schedule occur, your VA can simply send you an email or text message alert which you can respond to as necessary. If you're on-the-go all day long, whether meeting with clients, travelling for business, or you need some quiet time to focus on a particular project, your VA can update your calendar so you have the time you need.

Realistically, this could easily save you 30 minutes or more each day, depending on your schedule of course.

The same applies to email messages. Your assistant can check your email throughout the day and alert you of any pressing issues or messages that require immediate attention. Your assistant can also organize messages into appropriate folders, delete spam or marketing messages to keep your inbox sparkling clean and clutter-free.

If you want your VA to respond to certain clients or colleagues, you can instruct them in doing so. Spending a few minutes here and there to provide instructions concerning email management could save you up to an hour or two per day depending on how much email you receive. This is time you can spend solving problems, building your business or attending to personal matters.

Dictation and Transcription

Another way to save time during the day is to dictate letters, email and other written communications (blog posts, Web content, reports, etc.) and then have your virtual assistant transcribe these for you. If you speak much faster than you type, why not dictate the information periodically and then send all the .mp3 files via a Google Drive folder to your assistant so they can type it all out?

By dictating the information you want written down, you can spare yourself countless hours of staring at a blank computer screen hoping for the right words. For example, you can dictate new ideas and concepts whenever or wherever inspiration strikes ñ while having a morning walk, possibly on weekends, while on holiday or even right after returning home from a client meeting. This information will then be returned neatly typed and ready for sorting or sending.

As you can see, a virtual assistant can save you an incredible amount of time during the workweek by completing those small tasks that you just don't have the time for or interest in finishing anymore.

Keywords: virtual assistant, virtual assistance, insourcing, outsourcing

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