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SpinDistribute.com Article Directory

The following article was published in our article directory on June 15, 2015.
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Organizing Meetings in the Bahamas for International Attendees

Article Category: Travel

Author Name: Brenda Robert

Organizing a meeting in the Bahamas sounds luxurious and exciting, and it truly is. With the beautiful beaches and relaxing atmosphere that the area is best known for, a meeting could easily mask as a vacation. If you are expecting international participants for the event that your company is organizing, do consider not only the outcome of the said meeting but also the level of comfort that you will provide. After all, it's not every day that one gets to attend a meeting in the Bahamas.

Having attendees from different parts of the world can be challenging, what with the long list of things to keep in mind. Read on and discover the simple ways to efficiently organize a meeting in the Bahamas for international attendees.

Transportation

The Bahamas has become a favorite destination not only for vacations but for corporate meetings as well. There are numerous modes of transportation to get to these wonderful islands, by air or by sea. If your role as meeting organizers includes making the necessary transportation arrangements for your participants, make sure to book their tickets ahead of time. Send the complete travel itinerary via e-mail and request for an acknowledgement to avoid unwanted inconveniences. On the other hand, if the meeting attendees are expected to buy their own tickets, the least that your camp can do is to provide all possible choices for them to consider before making their ticket purchase. As for transportation from the pier, airport, or terminal to the hotel venue, the good news is that 5 star hotels in the Bahamas offer reliable guest transfers to and from the hotel, so there's no need to worry.

Cultural Considerations

Accommodating international attendees needs a great amount of planning and preparation. As the meeting organizers, you need to prioritize this very important factor- cultural sensitivity. The Bahamas is proud of its world class hotels and resorts, so tick off "awesome meeting venue" on your list. These 5 star hotels in the Bahamas boast a wide range of leisure activities, from water adventures to fun nightlife, so put a check mark on "fun and relaxation" on your list as well. However, most meeting organizers tend to overlook cultural factors such as language and etiquette. This neglect could lead to undesirable scenarios such as non-English speaking attendees unable to be productive due to the absence of an interpreter, or limited food choices for vegans or non-meat eaters. Failing to be culturally sensitive could be counterproductive for the meeting and inconvenient for everyone.

The best way to avoid such problems is to communicate with the expected meeting attendees beforehand. Ask them of any particular needs and requests so you can prepare early on. If there will be meeting attendees of a nationality or group you know little about, do a bit of research to break certain pre-conceived notions or misconceptions about them. The goal is to make all meeting attendees feel welcome and comfortable.

Guidelines for Attendees

Once you've settled the transportation arrangements and took time to know the cultural backgrounds of your meeting attendees, the next step is to impart these to them. Provide a detailed set of guidelines which can be sent to their e-mail addresses. These days, the trend for experienced organizers of corporate meetings is to create a website or even an app that will provide all the guidelines and information needed for the convenience of the attendees.

These guidelines should be tailor-fit for everyone and should include everything from transportation arrangements and the necessary maps, to meeting protocols and packing suggestions. Remember to remind them to bring their choice of swimwear. After all, this is the Bahamas and relaxing by the beach or swimming in the pristine seas will be something they can look forward to (to balance work and leisure, of course).

Keywords: The Bahamas, Nassau Paradise Island, conference venues in the bahamas, bahama meeting facilities, corporate meetings, business meetings venue, where is paradise island in the bahamas, book conference venue, conference space, corporate incentive bahamas

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