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The following article was published in our article directory on December 1, 2012.
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Article Category: Business
Author Name: James F Hughes
As a business owner, you must navigate this increasingly difficult landscape while controlling expenses and maintaining, or hopefully gaining market share. In this article I will discuss some of the challenges that businesses face. I will present the argument for out-sourcing back office functions to improve profitability.
As I write this article we have just concluded a presidential election and, by re-electing President Obama, the nation has chosen a path of higher taxes, greater regulation, and lower energy production. Additionally, the Affordable Care Act (aka Obama Care) will be implemented which will be a major drag on economic growth. Finally, we are currently in desperate financial condition both at the federal, state, and local level; the "fiscal cliff" looms ahead. Given all that has happened, and all that can be anticipated, one might reasonably expect that the rate of inflation will increase while the tax and regulatory burden on small to medium sized businesses become more onerous. In short, your cost of doing business is going up while your customers have less disposable income to buy your goods and services. What to do?
Prior to starting my own accounting practice, I spent thirty odd years working for some of the largest corporations in the country. During that time I learned an important approach to the problem of improving operational efficiency, cutting costs, while maintaining and improving customer service and product quality. The approach is to identify those areas of the operation that do not add value to the customer, and reduce or eliminate them. When I think about areas that do not directly touch the customer the first that come to mind are the back office, specifically bookkeeping and accounting. Depending on your business is currently handling these functions; you may be able to save thousands of dollars per year with no adverse effect on your top-line. Let us next consider some of the ways small businesses satisfy their accounting needs.
As with most other areas of life the way businesses handle their accounting and bookkeeping needs falls along a continuum from the rugged individualist who does his own bookkeeping in a spiral notebook to the entrepreneur who has a CPA perform all bookkeeping and accounting tasks. In a common arrangement the business owner employs one or more bookkeepers who post transactions, usually in Quick Books, and then has an outside accounting firm produce monthly financial statements and handle all of the various payroll and sales tax forms. Any approach that one takes to completing the necessary bookkeeping will involve tradeoffs between cost and quality.
The cost of employing a bookkeeping staff may not be obvious; it goes beyond just the hourly rate paid to your bookkeepers. Obviously the cost of a full time bookkeeper would be at least double that (probably more due to higher benefit costs). Given the conservative estimated costs of employing a bookkeeping staff, one could easily save $ 3,500 to $ 10,000 or more by out-sourcing the task.
There are many advantages to out-sourcing bookkeeping and accounting services starting with the direct savings from eliminating a bookkeeping staff. Additionally, having he work performed by an outside service may improve the accuracy of the accounting records which will save time and money at tax time.
In short, your cost of doing business is going up while your customers have less disposable income to buy your goods and services. As with most other areas of life the way businesses handle their accounting and bookkeeping needs falls along a continuum from the rugged individualist who does his own bookkeeping in a spiral notebook to the entrepreneur who has a CPA perform all bookkeeping and accounting tasks. Any approach that one takes to completing the necessary bookkeeping will involve tradeoffs between cost and quality. Obviously the cost of a full time bookkeeper would be at least double that (probably more due to higher benefit costs). Given the conservative estimated costs of employing a bookkeeping staff, one could easily save $ 3,500 to $ 10,000 or more by out-sourcing the task.
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