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SpinDistribute.com Article Directory

The following article was published in our article directory on December 29, 2014.
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Conference Planning-Tips and Ideas

Article Category: Business

Author Name: Heather Pilcher, CSEP

If you have been assigned to plan a conference for your company, you should be honored because it means that your boss trusts you. This is why it is important to know some corporate planning tips and ideas that will help you plan a successful conference that will impress not only your boss but also your colleagues.

There are a number of reasons why companies hold meetings. One reason is to hear the reports of different teams that work on a single project. Another is to brainstorm and share opinions and ideas. Conferences are also held to train employees and staff through seminars and workshops. You need to plan the conference according to what you want to achieve from it.

Here is a list of meeting planning tips and advice that you should consider when planning a corporate event.

Conceptualize a theme

Whether it is a seminar, a workshop, a corporate party, or a simple meeting, it is important that you have a theme. The theme will be the main focus of the event. It could be related to your company's profits, manpower, new systems, and other important things that need to be discussed or made public. The theme will also help you decide on the event design and also the kind of entertainment you should have.

Determine your budget

It is improbable that your company will let you spend as much as you want without setting a budget. Corporate events are always organized according to a set a budget. If you are working for a big company that has enough budget for events, you are lucky because you can be creative with the whole planning. However, if your company is small, you will most likely be given a meager budget and you have no choice but to make do with what you got.

Create a timeline

The timeline will help you plan the event more systematically. You should set deadlines for the different aspects of the event such as the venue, invitations, guest lists, theme, decorations, catering, and other important things that you need to take care of. You need to follow your deadlines strictly to avoid hassles on the date of the event itself. You also need to make sure that everything is in order a few days before the event. You do not want to have troubles on the day of the event when all the guests have already arrived.

Hire an event planner

You should also consider hiring a professional planner to make your life easier, especially if you are busy with your other responsibilities in the office. You could recommendthis to your boss when he initially talked to you about organizing the event or you can make the decision yourself. However, you have to remember that there will be a professional fee that you need to pay so make sure that your budget is enough for this extra charge.

Organizing an event is an overwhelming task but it would be much easier if you follow the tips mentioned above.

Keywords: Destination Management, Meeting Planning, Event Design, Event Planner, Decorator, Entertainment, Audio Visual, Transportation

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