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The following article was published in our article directory on December 13, 2014.
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Steps to Hiring an Event Planner

Article Category: Business

Author Name: Heather Pilcher, CSEP

In any company, planning a corporate event is important because it helps improve your company. Corporate events such as meetings, seminars, parties, team buildings, and picnics are the perfect settings announcing an important matter, recognizing an employee, motivating teams, training manpower, and reporting updates. And it would surely help you a lot if you hire an event organizer.

Hiring an event organizer provides you with a lot of benefits. For one, you can leave everything to the organizer and just focus on your office work. Organizers are also well-connected which gives you more options when it comes to choosing the best caterer, decorator, and venue. On the day of the event itself, you can just sit back and relax and just let the planner worry about everything.

If you are thinking about hiring an event planner, you should consider the following steps below.

Shop around. One of the most important things that you need to do before hiring an organizer is to shop around. You should look around first before settling for one event organizer so that you will have more options. This will allow you to compare and contrast different event planners that offer the kind of services that you are looking for.

Compare. After shopping around, you need to compare the different planners that you have on your list. Compare them based on the kind of services that they offer, how much they cost, and customer service. It would be better to contact each of these planners to ensure that you have all the details that you need.

Check the background. To check the background, you can visit their website and check for their history or 'About' page. This will give you an idea how long they have been in the event planning business. You also need to check if they have the necessary insurance and license for running a business. Another way to check the reputation is to read testimonials and reviews of previous customers.

Contact or meet up with the event organizer. Once you have chosen the organizer that you want to work with, you should now schedule a meeting so that you can give him or her details of your company's event. You need to express your needs so that the planner will be able to plan on the site selection, event decoration, food, and venue.

Select packages. Based on your needs, the planner will be able to provide you with different packages. You need to choose the one that does not only suit your needs, but also your budget for the event.

Seal the deal. Once everything is discussed, you can now sign the contract, but be sure to read everything before affixing your signature on the document. After sealing the deal, you still need to contact or meet up with the planner to keep yourself updated.

These are the steps that you need to remember when it comes to hiring an event planner.

About the Author: Heather Pilcher, CSEP is an expert on event design, destination management, and conference & meeting planning. Contact her at 407-730-6956, [email protected], or visit www.bluesparkeventdesign.com.

Keywords: Destination Management, Meeting Planning, Event Design, Event Planner, Decorator, Entertainment, Audio Visual, Transportation

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